Logbooks & Forms Pack
All the Logbooks required to run a well-organised, successful childcare business! The Logbooks & Forms in this pack will assist you in recording, checking and communicating essential information in a professional manner. Pay once to create as many copies as you require!
NURSERY & CARE CLUB versions also available!
NOW updated and improved! Includes NEW Illness Record, Physical Intervention Record AND Drop Offs / Collections Register!
Nursery & Care Club version also available!
All the Logbooks required to run a well-organised, successful childcare business!
As a registered childcare provider, you are required to keep certain records in order to ensure the safety and wellbeing of all children, families, staff or anyone else who regularly attends your setting.
In addition to checking and documenting events in order to meet safeguarding requirements, records also assist in clear communication with parents, information reporting to relevant authorities, and very importantly act as evidence that you are meeting requirements.
The Logbooks & Forms in this pack will assist you in recording, checking and communicating essential information in a professional manner.
Provided as PDF Forms, you can choose to click into the logbooks and form templates to complete digitally, or print them out to fill in by hand and request parents to sign as required.
This pack contains ALL of the following:
- Attendance Register (3 versions)
- Record of Accidents & Incidents
- Record of Existing Injuries
- Safeguarding – Record of Concerns
- Physical Intervention Record
- Illness Record
- Record of Medication Administered
- Fire Drill Record & Safety Checks
- Record of Visitors
- Record of Compliments & Feedback
- Record of Complaints
- Logbook FRONT COVERS
AND Logbooks & Forms Pack User Guide!
Find full details of each section below…
All childcare providers must keep a record of attendance for all children being cared for on the premises. The record must include the names and hours of attendance for each child.
Three versions of attendance register are included in this pack; Weekly (All Children), Monthly (Single Child) or including Drop Offs / Collections for children who attend school or nursery for part of the day. Simply select the version most appropriate for your service.
For other methods of recording attendance, please see the Excel Attendance Registers included in the Accounts Pack – Automatically calculate the hours attended for each child and what fees are due.
OR try the MindingKids App – Record and calculate attendance using your computer, tablet or phone.
RECORD OF ACCIDENTS & INCIDENTS
Any accidents or incidents that occur in your setting must be recorded. This form may be used to record situations which have been detrimental to the health or welfare of any child, family or staff member using the service or where anyone has been put at risk. Examples include accidents resulting in serious injury, a lost child, medication administered incorrectly or an allergic reaction.
Records should include a detailed description of the accident / incident, injuries sustained, any first aid treatment /medical intervention, follow up procedures and planned actions to prevent such an incident occurring again.
RECORD OF EXISTING INJURIES
If a child arrives at your setting with an injury that has occurred at home or whilst not in your care, this should be recorded.
This form will assist you in following appropriate Child Protection / Safeguarding Procedures and act as evidence should you ever be questioned over a child being injured whist in your care.
SAFEGUARDING – RECORD OF CONCERNS
As a childcare provider you have a responsibility to ensure the safety and welfare of all children in your care. Use this form to record any concerns regarding the safety and welfare of a child.
This form will assist you in following appropriate Child Protection / Safeguarding Procedures.
Please refer to the Policies & Procedures Pack for an Child Protection / Safeguarding Policy template.
PHYSICAL INTERVENTION RECORD
This form may be used to record incidents where physical intervention has been used in order to prevent children from injuring themselves, injuring others or damaging property.
Should a child be injured as a result or a complaint be made, this form may be used as evidence to the incident and why physical intervention was used.
Should a child become unwell whilst in your care, you must follow appropriate procedures in order to ensure the child’s comfort, notify parents and where necessary isolate other children in order to prevent the spread of infection. This form will allow you to record details regarding the onset of the illness, what was done to comfort and reassure the child, any infection prevention measures implemented and any follow up action required.
This form will assist you in following appropriate Illness and Infection Prevention Procedures.
RECORD OF MEDICATION ADMINISTERED
A parental permission form must be signed before ANY type of medication can be administered to a child. Please refer to the Care Plans & Consents Pack for Prescribed and Non-Prescribed Medication consent forms.
Use this form to record when ANY medication (prescribed or non-prescribed) is administered to a child. Parents / Carers must sign the record each day to acknowledge the doses and times of administration.
This form will assist you in following appropriate Use, Storage and Administration of Medication Procedures.
FIRE DRILL RECORD AND SAFETY CHECKS
In order to ensure the safety of all children, families and staff, you must have an emergency evacuation procedure in place which should be practised regularly. Use this Fire Drill Record to evident this and this Safety Check log to record your checks on equipment and any actions required.
RECORD OF VISITORS
As a Safeguarding requirement, you are required to keep a record of all visitors to your setting during your hours of work. Use this form to record any visitors to your setting and the purpose of their visit.
The Note to Visitors section can be edited as required to suit your settings policies.
COMPLIMENTS & FEEDBACK
It is extremely useful to keep a record of compliments and feedback that you receive from families regarding your service. This can be used to show on inspection as evidence of the quality of service you provide.
Provide parents and carers with this Compliments & Feedback form on regular occasions, perhaps along with a Seasonal Newsletter or Questionnaire to give them lots of opportunities to share their experiences.
This form will assist you with regularly evaluating the quality of your service.
RECORD OF COMPLAINTS
Unfortunately, there may also be occasions where you receive a complaint or concern about your service. All childcare settings should have a complaints procedure in place to explain how any concerns or complaints will be dealt with and should also include contact details for the provider’s registration body (Ofsted / The Care Inspectorate).
Use this Complaint Record form to record any complaints along with the outcome and actions taken.
It may also be useful to provide parents and carers with this Complaint Form should they wish to make a formal complaint.
These forms will assist you in following appropriate Complaints Procedures.
Please see the Further Details tab above for file format and supply information.
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Thank goodness for Minding Kids! Brilliant Resource for Bright, Colourful, Straightforward paper work that was not questioned by my Inspector in fact she commented on how easy it was to review my work folders are and how nice the paperwork looked and took a note of this service.
Thank you for keeping my paper work neat, straightforward and easy for my Inspector to follow along with taking the stress out of creating a whole load of paperwork.
I will keep using Minding Kids to update paperwork and for information updates.
Great job & I can highly recommended you!
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All Logbooks and Forms are supplied as PDF Forms. Simply save to your computer then click in each area to enter information, or print out and fill in by hand.
See the Help page if you are having trouble typing information into PDF forms.
Text in the Nursery & Care Club versions have been altered appropriately (the nursery / club, key worker / manager, our service, we, us, etc.) If you require further small alterations to the text, please contact us as we may be able to assist you. Further customisation to form layout and content may also be available for an agreed fee. Please contact us with your requirements.
The download version of this pack is supplied as a ZIP FILE. Please see the FAQ page for further information.