NEW Care Plans & Consents Pack!

Care Plans & Consents Pack

As part of our plans to update and improve some of our existing resources and as part of our work to assist our members and customers with GDPR compliance, we are excited to introduce this new Care Plans & Consents Pack! Bursting with new and refreshed forms, this pack will allow you to collect essential information from children and families and request all of the necessary permissions using professional care plans and consent forms.

Perfect for collecting important details at the beginning of a new childcare arrangement or for refreshing your existing paperwork and ensuring you have obtained and shared essential information with parents.

All of the items in this pack have been designed to assist with General Data Protection Regulation (GDPR) compliance.

For further assistance with GDPR, please refer to our FREE Guide for Childminders and Childcare Providers and to our GDPR ToolKitComing Soon!

This pack contains ALL of the following:

  • Personal Care Plans (0 to 3 years & 3 years plus versions)
  • Confirmation of Information & Preferences Form
  • NON-Prescribed Medication Consent Form
  • PRESCRIBED Medication Consent Form
  • Photographs Permissions Form
  • Special Outing / Trip Permission Form
  • Dental Hygiene Support & Toothbrush Log
  • Settling In Sessions Consent Form
  • Occasional Care / Single Session Consent Form
  • Multiple Contact Information Sharing Form
  • Data Sharing Agreement & Examples

plus Information & User Guide

Data Sharing Agreement - Parental

CLICK HERE for full details of the new Care Plans & Consents Pack!

MindingKids Members log in to your account to download!

NOTE: This item is also included in the following VALUE PACKS:

NEW Privacy Notice Template – Get GDPR Ready!

Privacy Notice template GDPR
Following on from our Free GDPR Guide for Childminders & Childcare Providers and as part of our work to assist our members and customers prepare for the new General Data Protection Regulation, we have now added a Privacy Notice template to our Policies & Procedures Pack  …PLUS updated and improved some of our other policy templates to assist with compliance!

General Data Protection Regulation, or GDPR will supersede the UK Data Protection Act 1998 and come into force from 25th May 2018. GDPR will remain in place following Brexit and will affect all businesses across the EU including small businesses and sole-traders, therefore all childminders and childcare providers must comply.

Part of the regulation will require you to have a written Privacy Notice in place to explain clearly:

  • What information you are collecting
  • Your lawful basis for data processing (why you require this information and how it will be used)
  • The methods you use to collect and securely store information
  • Whether anyone else within your setting has permission to collect or access information, e.g. staff or assistants.
  • Anyone else information is shared with and why
  • The methods used to share information
  • How long data is stored for and how it is destroyed
  • Individual’s rights regarding collection, processing and access

Our Privacy Notice template covers all of the above from a childcare provider’s perspective and, supplied as a word document, is entirely editable should you wish to amend or add to it further to suit your individual business and circumstances.

In addition to the new Privacy Notice template, the following policy templates have been updated and improved to assist with GDPR compliance:

  • Confidentiality Policy
  • Internet Safety Policy
  • Social Media Policy
  • Mobile Phone, Camera & Photographs Policy
Access them ALL via our Policies & Procedures Pack:


Why not become a MindingKids member? PAY JUST £30 TODAY for UNLIMITED ACCESS to ALL our OUTSTANDING Resources!

The Privacy Notice template will also be included in our GDPR ToolKit with further resources and templates to help prepare for GDPR! Keep a look out for further details soon!

FREE – GDPR Guide for Childminders & Childcare Providers!

GDPR - A Guide for Childminders & Childcare Providers

General Data Protection Regulation, or GDPR will supersede the UK Data Protection Act 1998 and come into force from 25th May 2018.

Are you ready?… or are you feeling lost and confused as to what it actually means for your childcare business? 

We have put together this FREE guide which focuses on childcare provision, explains the main principles and what you need to do to ensure you are GDPR ready!

Includes summary and checklist highlighting all of the records and documents that you will require to put together or revise. 

In addition to this guide we are currently working on updating some of our resources to ensure compliance with the new regulation and also putting together a GDPR Toolkit to further assist our members and customers in their preparation. Look out for further details coming soon! 

CLICK HERE for further details and to DOWNLOAD the GDPR Guide for Childminders & Childcare Providers…for FREE!

World Book Day Inspiration!

World Book Day

This week we enjoy World Book Day!

Recognised by over 100 countries, World Book Day is a celebration of books, authors, illustrators and reading. A perfect opportunity to explore stories, support literacy skills and encourage children to read and enjoy the pleasures of books!

Designed by Kids Club English to compliment popular children’s books, these fun Story Packs are packed full of activities and inspiration to support children in their learning and build on literacy and vocabulary skills:

There was an old lady who swallowed a fly Activity PackOver in the meadow Activity PackGo away big green monster Activity Pack  Monkey Puzzle Activity PackThe enormous turnip Activity PackElmer the elephant Activity Pack

Click on the images for further details about each pack. 

Available to purchase separately or access them ALL via MindingKids membership!

UPDATED – FREE Document Check-List – Care Inspectorate Registered Providers

In preparation for the NEW Health and Social Care Standards coming into force from April this year (2018), we have now updated our FREE Document Check-List for Scottish Care Inspectorate registered providers.

Whilst the majority of the documents within the list has not changed, the order has been rearranged and descriptions altered where appropriate to reflect the new care standard’s principles and how each document will assist towards meeting requirements.

The new Health and Social Care Standards will be used from April 2018. Make sure you are ready and up to date! 

Click HERE for more information about the FREE Document Check-List and to download your copy for FREE!

NEW Holiday Care Contract & Forms!

Do you offer holiday care sessions within your setting?

Providing Holiday Care Sessions can be an excellent way of topping up your income…
  • you can fill spaces that would otherwise lie empty whilst term time only children are not in attendance.
  • you can offer extra hours to children who would normally be in school or attend nursery for part of the day.
  • you can provide holiday care camps to fill your spaces and introduce new families to your service.

However you manage your setting during the school holidays, it is important that you set out professional arrangements for all children… especially those who are not otherwise covered by a full time contract. 

We have put together this NEW Holiday Care Contract & Forms Pack to ensure you have all the paperwork required to organise holiday care.


  • Holiday Care Booking Form
  • Holiday Care Contract (Optional Customisation Option available.)
  • Holiday Care Consent Form

Plus completed examples for all forms!

CLICK HERE for full details!

MindingKids Members log in to your account to download!

FREE for February!

With lots of special dates and festivals this month, we have added yet another FREE Activity Ideas Sheet to our FREE Resources collection!

Pancake Day is celebrated on 13th of this month followed by Valentine’s Day then Chinese New Year!

Download our NEW Pancake Day Activity Ideas sheet along with these other FREE Activity Ideas sheets for plenty of activity inspiration.


Links activity ideas to the areas of learning and development!
CLICK HERE to view our FREE Resources collection!

Winter News Update!

Our seasonal news updates summarise the latest childcare news plus which MindingKids resources have been added or revised so you can easily keep on track and up to date.

Wow! We are a whole month into 2018 already! We hope that you have settled well back into routine following the festive season and survived the recent cold snap. Brrrrr! It has been chilly! WELCOME to all our new visitors, and a huge THANK YOU to those who have recently purchased resources or signed up for Membership. Whether you are new to childcare or have years of experience, we hope that MindingKids can help you with the wonderful work that you do!

So what’s in the childcare news?..

Tax-Free Childcare Update

Due to huge technical problems with the website set up to administer the governments new tax-free childcare scheme, it’s full roll out has been delayed. The scheme first went live last April with all working parents of children aged four and under being able to apply, however major hiccups with the website has meant that the roll out of the scheme has been delayed much longer than expected. It was hoped that all eligible parents would have been able to benefit from tax-free childcare by the end of last year but applications were only extended for children aged 9 and under on the 15th January and will not open to all remaining eligible families (those with children under the age of 12, or disabled children under 17) until the 14th of February.

You can find information about the tax-free childcare scheme, how parents can apply and what you need to do as a childcare provider here.

100 Calorie Snacks campaign

For many busy parents the convenience of popping a pre-packaged snack into their child’s school bag or lunch box helps to ease the morning chaos of getting to school on time and despite further attempts at home to tempt children with a piece of fruit, packaged snacks are often the preferred choice. Change4Life have launched their new 100 Calorie Snacks campaign which aims to address this issue and help parents to take better control over their children’s snacking. The campaign’s simple idea of ‘100 calorie snacks, two a day max’ can be applied to all snacks with the exception of fruit and vegetables aims to encourage parents to swap snacks which are high in sugar or fat for healthier alternatives. You can read all about the 100 Calorie Snacks campaign along with some healthy snack ideas here. Perfect for planning healthy snacks in your setting or supporting parents with healthy lunch box ideas!

For more ideas to promote Healthy Eating within your setting, take a look at our Healthy Eating Pack.

GDPR- What is it and what do you need to do?

General Data Protection Regulation, or GDPR will supersede the UK Data Protection Act 1998 and come into force from 25th May 2018. It will affect all businesses across the EU including small businesses and sole-traders such as childminders. The regulation imposes some big data protection changes so we must take the time now to consider the processes that we use to collect, process and manage personal information for our clients and customers. Don’t panic! You are probably already doing a lot of things that you should be but you should take some time to learn more about the new rules and ensure that you comply. The Information Commissioner’s Office has some helpful free guidance on their website or you may wish to contact your local business advisory service to see if they offer any free training workshops. The Business Gateway also have a useful online tutorial here.

As well as checking through our own procedures, MindingKids will also be updating any resources where necessary in preparation for the new regulation. Any changes or updates will be announced on our news page.


In the North (Care Inspectorate)….

New Early Learning and Childcare Skills Investment Plan

Created in partnership with Skills Development Scotland (SDS), the Scottish Government, the Care Inspectorate, Early Years Scotland, the Care and Learning Alliance, the Scottish Childminding Association and a number of other sector-led organisations, the new national Early Learning and Childcare Skills Investment Plan aims to attract a more diverse workforce in order to meet future demand. To accommodate the expansion of funded childcare from 600 to 1140 hours by 2020, the Scottish Government estimates that a up to 11000 additional workers will be required across the sector. The focus of the Skills Investment Plan is therefore to promote early learning and childcare as a positive and rewarding career pathway, highlight the current profile and skills base of the sector and look at solutions that will help to attract a wider and more diverse range of high quality candidates.

Read the New Early Learning and Childcare Skills Investment Plan here.

Care Inspectorate New Improvement Strategy

The Care Inspectorate has published its new improvement strategy for 2017-19. In line with Scotland’s new Health and Social Care Standards the strategy sets out how the Care Inspectorate plan to contribute and support the improvement of health and social care in Scotland over the next two years.

Read the New Improvement Strategy here.

Annual Returns

Have you completed yours yet? Each year the Care Inspectorate asks all service providers to complete an annual return to assist with keeping records up to date and inspection planning. The valuable statistics collected help to gain an overall insight into childcare provision in Scotland which can then be shared appropriately with other organisations such as the Scottish Government and the Scottish Social Services Council. If you have not already done so, you must complete your annual return by the 16th February and can do so via the online eForms system here. All registered providers are required to complete a return, even services which are currently inactive. You should refer to their frequently asked questions document or contact the Care Inspectorate if you have any questions or concerns.


In the South (Ofsted)….

30 hours Funded NOT Free!

Following a complaint to the Advertising Standards Authority, the Department of Education has now changed the wording on the Childcare Choices website. To the satisfaction of childcare providers up and down the country, the website now makes it much clearer to parents how the scheme works. The website now explains better that the entitlement is available for 38 weeks of the year but also adds that delivery may vary between providers, with some allowing the provision to be stretched over the full year. Previous wording implied that the ‘free’ hours were available all year round. Further information has also been added to ensure that parents are aware of additional costs; ‘The 30 hours free childcare offer is not intended to cover the costs of meals, other consumables (such as nappies or sun cream), additional hours or additional activities (such as trips). Providers may charge a fee for these additions.’

You can find the updated information on the Childcare Choices website here.

And read more about the complaint that was made in this Nursery World article.

Online survey finds only a third of providers offering 30 hours

An online survey carried out by the Pre-school Learning Alliance in December has found that just 35% of providers are delivering 30 hours places ‘completely free’ to all parents with many limiting the number of places they offer and / or raising additional fees and charges in order to ensure the sustainability of their business. Completed by 1662 nurseries, pre-schools and childminders across England, the survey revealed the extent of which providers are struggling to offer the new scheme with many admitting that they are struggling financially and fear they will go out of business unless funding rates increase. The Pre-school Learning Alliance has said that the findings of the survey ‘are evidence of a funding crisis and that the Government’s flagship childcare policy is failing.’

Read more about the results of the survey here.

And join the Pre-school Learning Alliance’s Fair Future Funding Campaign here.

Ofsted Annual Report & Bold Beginnings

In December Ofsted published their annual report with findings that the number of childcare providers has fallen by 16% since 2012 with a significant 26% drop in the number of childminders.  Despite this drop, the quality of provision appears to be improving with the report claiming that a whopping 94% of providers are now rated as good or outstanding. However, the report also repeated controversial claims from Ofsted’s Bold Beginning’s Reception Year report published in November that ‘the early years foundation stage could be improved to ensure that children are better prepared for the national curriculum’. Following substantial criticism and demands for further explanation, Ofsted have now added an Annex to the webpage of the Bold Beginning’s report to further explain it’s methodology.

With changes likely to go ahead to improve the quality of education in reception year, there will most likely also be new expectations in the pipeline for early years providers. Watch this space!

Read the Ofsted Annual Report here.

Find the Bold Beginnings Report and updated Ofsted webpage here.


And what has been happening at MindingKids…

Plans to improve website move forward

How time flies! We have been working with our current website for nearly 3 years now and are proud to see that interest in our products and services continues to grow. We are very grateful to our members and customers who have supported us on our journey so far. With an ever expanding portfolio of resources and a continuous increase in followers, we are extremely aware of how important it is to keep our products and services up to date. We are about to embark on an exciting journey with the innovative website agency Design33 to transform and improve the website and bring it into 2018! One of the first planned improvements is to introduce a search facility to the website. As the number of products available increases, a search facility will assist our customers in finding the things they need quickly and easily. In addition to this we are looking to improve the overall design of the site so that related content and products are linked better together therefore enhancing user experience.

Updates and Improvements to existing resources

In addition to our plans to overhaul the website, and with some significant changes happening in the world of childcare, we also feel that it is time to revamp some of our existing packs. In the year ahead, as well as adding more new resources, we are also planning to revisit some of our older packs and make changes where we feel quality could be improved. Any news of changes or updates will be shared via our email newsletters and campaigns and also announced on our news page. As always, MindingKids members will be able to access any new and updated resources immediately via their subscription.

App Developments

On top of all of the above, our fantastic developers are also working on some more developments for the web app. Very soon, our app users will be able to record group observations in addition to individual child observations. Perfect for observing, recording and sharing group activities! If you are not already a user, you can read all about the benefits and features of the app in the app-guide and also TRY IT FOR FREE!


Wow! January has been the busiest month ever for requests! We love hearing from our customers and if we can assist in creating or adapting resources in any way that can help your business to run a little more smoothly then we want to hear your ideas. No doubt your suggestions will also be of interest to other childcare providers too. Whilst our request list is bursting at the seams, we do try our best to get through them all…EVENTUALLY! Please keep your ideas coming!

Since our Autumn News Update the following resources have been added, updated or improved…

Remember MindingKids Members have unlimited access to all MindingKids resources immediately as they are added or updated! Click here for further details!

New Resources



Updates / Amendments

Free Step By Step Guide to Registering in Scotland – updated to refer to  Your Childminding Journey, the new online learning and development resource for prospective and practising childminders in Scotland.

Ratio Management Chart – New Sheets added to accommodate 4 pre-school children and product description revised in line with new ratio rules.

Logbooks & Forms PackMedication Administered Record updated to include reason for administering medication.

AND Coming Soon…

  • Holiday Contract Form
  • Settling In Session Consent
  • Contract Termination Letter Template

PLUS… for our Scottish Care Inspectorate Registered Providers, in preparation for the New Health & Social Care Standards,  we are currently updating the FREE Document Check-List. Look out for further details!

Remember all of our resources can be purchased separately or become a MindingKids member for UNLIMITED ACCESS to EVERYTHING!

Thank you to all for your continued support! Keep a look out for more MindingKids News soon!

Many thanks! Cheryl & The MindingKids Team! xxx

Self Assessment Deadline – Accounts Pack to the rescue!

Yikes! The deadline for completing your 2016 to 2017 HMRC Self Assessment Tax Return is just one week away!

If you have already completed yours well done for being organised but remember that you must pay any tax due by midnight on 31st January to avoid a £100 penalty.

Feeling a bit lost when it comes to working out income and expenses or is your new year’s resolution to be better organised for next year?

Our Accounts Pack could be the perfect solution for helping you to understand and keep on top of your childminding business accounts…

This comprehensive pack contains ALL of the following:

  • Guide to keeping your Childminding Accounts – informative guide with all you need to know about allowable expenses
  • Attractive Front Cover
  • Logsheets to record; Weekly, Monthly and Annual Income and Expenditure & completed examples (Supplied as both Excel worksheets and PDF forms.)
  • Annual Summary of Income and Expenditure Sheet
  • Example start-up costs sheet


  • Excel Attendance Register to easily record and calculate attendance and fees for each child


Click HERE for full details of the Accounts Pack!

Available to purchase separately, as part of the EYFS Childminder BIG Business Bundle or Scottish Childminder BIG Business Bundle, and also included in our Membership Packages!