Formally notify parents of the end of your childcare arrangement with these editable letter templates and inform them of important end of contract procedures.

All of the items in this pack have been designed to assist with General Data Protection Regulation (GDPR) compliance. We have more resources to assist with GDPR including a FREE Guide for Childminders and Childcare Providers HERE.

Sooner or later, all childcare arrangements will come to an end and it is important that you formally notify parents and explain your end of contract procedures.

These editable contract termination letters will enable you to confirm in writing:

• The reasons why the childcare arrangement is ending
• The last day of childcare provision
• The due date for any outstanding payments / or whether a refund is due

And provide important information regarding:

• Tax Credits
• Document Retention
• Photographs

In addition to all of the above the letter templates also include a Confirmation of Information Handover checklist for parents to tick and sign on their child’s last day.

A number of letter templates are provided to cover a variety of reasons for contract termination:

• Closure of Service
• Childminder Maternity Leave
• Reduction of Hours
• Retirement
• Unable to Meet Needs of Child
• Ongoing Behaviour Problems
• Child Moving on to School / Nursery / Other Childcare Setting

PLUS Immediate Termination of Contract letter templates for:

• Consistent Late Payments
• Non-compliance of Service Polices & Procedures
• Serious Behaviour Problems

ALL Letter templates are provided as Microsoft Word documents and are fully editable!

AND…Also included in this pack:

Photograph Retention Permission Form – Clearly explain the purposes for which you would like to retain photographs and allow parents to give precise consent as to how these photographs may be used.

End of Service Feedback Form – Perfect for including alongside a contract termination letter, give parents the opportunity to offer any feedback and suggestions. Includes section for parents to determine how their feedback may be used and whether they would prefer to remain anonymous.

plus Information & User Guide

Further Details

All the contract termination letter templates are provided as Microsoft Word documents and are entirely editable.

The Photograph Retention Permission Form and the End of Service Feedback Form are supplied as PDF Forms. You can choose to print them out and complete by hand or use your computer / tablet to enter information before printing or saving / sharing digitally. Please see the FAQ page if you require further assistance using PDF Forms. 

If you require any small alterations to the text within the forms, please contact us as we may be able to assist you. Please contact us with your requirements.

The download version of this pack is supplied as a ZIP FILE. Please see the FAQ page for further information.  

You may also be interested in our Childminding Contracts Pack and our Holiday Care Contract & Forms Pack!

Set out professional childcare arrangements for all children in your care.

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