Childminding Contracts Pack

Put in place Professional Childcare Contracts for all children in your care. Includes Term Time / Holiday Hours, Temporary, Retainer and Funded Hours Contract Forms! CUSTOMISATION option also available – add your business name & logo!
NOW with NEW Enforced Closure Clause AND Addendum to Existing Contract Form in response to COVID 19.

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UPDATES TO PACK in response to COVID 19

MindingKids has been observing the challenges faced by many childcare providers during the Coronavirus Pandemic including the impact of enforced closures. 

Having carefully considered advice from the Competition and Markets Authority (CMA) we have now introduced a new Addendum to Existing Contract Form and added an Enforced Closure Clause to the full set of Contract Forms. Find further details below. 

Optional Customisation Option also available. Add your business name and logo!

Put in place Professional Childcare Contracts for all children in your care!

Supplied as PDF forms, you can enter information digitally before saving or emailing to parents ready to sign, OR if you prefer, simply print out and complete by hand.

Make as many contracts as you need for your entire childminding career!

Includes five types of professional childminding contract forms to accommodate all types of childcare arrangements including Term Time / Holiday Hours, Temporary, Retainer and Funded Hours.

In response to COVID 19 ALL Contract templates now include an Enforced Closure Clause allowing providers to request voluntary payment during periods of enforced closure in order to retain a child’s place and maintain business sustainability. In accordance with the CMA all charges must be fair and reasonable, agreed with parents in advance and clearly set out.

1. Childcare Contract

Childcare Contract

This contract will suit most childcare arrangements where the child is under school age and care is required for regular hours throughout the year. An additional version of this contract is supplied which includes weekend care in regular contracted hours.

 

2. Term Time / Holiday Hours Contract

Term Time_Holiday Hours Contract

Use this contract form for school children where arrangements will vary between term time and school holidays. This contract may also suit where parents work in an educational establishment and do not require care during holiday times.

 

3. Temporary Contract

Temporary Contract

This contract can be used for any temporary childcare arrangement such as providing holiday care for children.

*NEW COVID-19 Example included – Use this contract to cover any temporary childcare arrangements during the course of the Coronavirus Pandemic.

4. Retainer Contract

Retainer Contract

This contract can be used to reserve a childcare place that will not be required for a number of weeks or months. Useful where a new child is not to be starting immediately or when a child is to be absent for a longer period of time.

*NEW COVID-19 Example included – Use this contract (and charge a retainer fee where required) to allow parents to reserve their child’s place whilst your service is closed or where their child is not attending due to the Coronavirus Pandemic. 

5. Funded Hours Contract

Funded Hours Contract 

Use this contract when all or part of a child’s care is being funded for example through the 15 / 30 hours free childcare schemes, childcare vouchers or via local college / university student funding. Complete the included Funded Hours Agreement alongside the contract to keep it clear which hours are being funded, which must be paid for, and any additional costs.

PLUS an Addendum to Existing Contract Form

Addendums are useful to agree in writing small changes mid contract. 

Where a childcare contract is already in place, this addendum form can be used to put down in writing any agreed changes between the childcare provider and parents / carers.

For example following the impact of COVID 19, providers may wish to add a clause to request a voluntary payment in the event of any future enforced closures. – COVID 19 Addendum Example included

The Addendum form can also be used to agree any other small changes mid contract such as amendments to working days or hours. – Change to hours Addendum Example included

For bigger contractual changes it is advised to draw up a new contract to be signed by all parties.

 Also included in this pack:

  • Information & User Guide – Comprehensive guide explaining the importance of using childminding contracts and instructions on how to complete them.
  • Example Registration Procedure – Outlining the steps taken from initial parent enquiry to the signing of a childcare contract.
  • Example Settling In Policy
  • Completed Examples For All Contract Types
Importance Of A Contract

A contract should be agreed at the beginning of any professional childcare arrangement to clarify, from the start, the terms and conditions between all parties involved. Childcare fees, charges and payment instructions can be set out clearly along with any other agreed special arrangements. A childcare contract is a legally binding document which provides protection for both parents and childminders and may be used in a small claims court, should either party wish to pursue legal assistance.

DISCLAIMER
Whilst MindingKids endeavours to keep the information in our products up to date and correct, we make no warranties of any kind. It is the responsibility of each individual childcare provider to ensure that they comply with relevant legislation and requirements.

Customisation of Contracts

Adding your business name and logo to the contract forms will make them look more professional and help to reflect the high quality of your service.

MindingKids offers a customisation service with our contracts pack where we can add your business name and logo and make any minor edits to the forms to further personalise and suit your individual circumstances. We can even assist with logo creation or finding the best text design for your business name!

If you would like to have your contract form templates customised, please email us at contact@mindingkids.co.uk with details of the customisation you require or contact us via our online form we will be happy to help you!

Customisation of contracts and minor editing work is FREE for all MindingKids Members! OR may be purchased as an additional service.

Please supply your logo in png or jpeg format. Requests for customisation will be dealt with on a first come first served basis and emailed out on completion.

Please see the Further Details tab above for file format and supply information.
MindingKids Members can access the updated pack via their subscription and contact us to request customisation of the revised templates. 
OR if you have previously purchased the contracts and are looking for customised versions  of the updated templates, please get in touch to have your business name and logo applied to the new forms. 

 

You may also be interested in:

Set out professional childcare arrangements for Holiday Care Sessions!
Formally notify parents of the end of your childcare arrangement.
Revised Fees Notification Letters
Formally notify families of changes to your fees structure in a professional manner.

Interested in MORE Outstanding Resources?…

Why not become a MindingKids member? PAY JUST £30 TODAY for UNLIMITED ACCESS to EVERYTHING!

CLICK HERE for full details of our membership packages!

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Reviews

  • Outstanding recourses

    Very pleased with all the resources, as an upcoming childminder, MindingKids has been my go-to for everything. I’m always happy with the service, If I ever have any issues there is always help and support from Cheryl! Couldn’t fault her for anything. I also like the fact that I can customise it and have my logo attached to it.

    Thank you for your continued support.

    Regards
    Lydia
    Mini Minders Childcare

    1 of 2 people found this review helpful.

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    The download version of this pack is supplied as a ZIP FILE. Please see the Help page for further information.  

    All of the forms in this pack are supplied as PDF Forms. You can choose to print them out and complete by hand or use your computer / tablet to enter information before printing or sharing digitally with parents.

    Completed contracts may also be digitally signed if desired by using the ‘Fill & Sign, Place Signature’ option in Adobe Reader.

    If you find you cannot type information into PDF forms then you may require to install a PDF viewer that permits the use of forms. Adobe Reader DC is a popular one that will work on any device. There are different pricing options available but the reader version is Free and is adequate for completing and saving forms. 

     

    The Information & User Guide, Example Registration Procedure, Example Settling In Policy and Example Contracts are supplied as regular PDF and PNG image files which are non-editable.

    CUSTOMISATION – Adding your business name and logo

    When purchasing the customisation option, please email us with the details you require and we will be happy to help you. Logos must be provided in png or jpeg format. Requests for customisation will be dealt with on a first come first served basis and emailed out on completion.

    DISCLAIMER
    Whilst MindingKids endeavours to keep the information in our products up to date and correct, we make no warranties of any kind. It is the responsibility of each individual childcare provider to ensure that they comply with relevant legislation and requirements.